BlueTrace Blog

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Streamlining the Receiving Dock

Jun 6, 2022 10:55:00 AM

Receiving docks are chaotic—and incredibly important. Receiving is a regulated "Critical Tracking Event" in which the buyer is supposed to transcribe the "Key Data Elements" and ensure that the product is what they ordered and that the cold chain has been maintained. Having observed many receiving docks, we understand that the time wasted, the errors introduced, and the money lost can be significant.

There are obvious ways to improve this process, some of which the best companies have implemented. In particular, they get information about a shipment before it arrives and have the product properly labeled with a link to the digital record so receiving involves only scanning—not trying to read someone's handwriting.

Historically, this sort of tool has been available only to the largest companies. But BlueTrace has developed a system accessible to the vast majority of the market. 

Our platform is inexpensive and works with existing CRM/ERM/WMS systems. We can get a company up and running in less than an hour.

Here's how it works:

  1. Suppliers Print & Affix Label: Your suppliers download the BlueTrace app, enter in information about the shipment, and print a label that includes a QR code. It takes less than a minute and minimal training.  The cost is ~$750 for the printer.  Our existing Harvest Tagging clients can already do this.

    Samuels Print & Label DA220
    There is no subscription fee for your suppliers, and labels are designed to stick to wet wax boxes.

  2. Receiver Gets Shipping Notification: When the supplier prints out a tag, we send the buyer Advanced Shipping Notifications with all the key information. This communication can occur in-app, or if needed, we can pass the information into an existing system (NetYield, Seasoft, Innova, etc.). If the buyer is not our client, they get an email with all the information.

    Image from iOS (122)

  3. Buyer Scans Tag: At the receiving dock, the label is scanned using an existing iPhone or iPad (no new hardware needed). The buyer confirms the product is in good shape and records the temperature. The buyer has thus  created a HACCP log and a digital traceability chain. The supplier receives automatic notification that the product arrived—saving time, reducing errors, and improving your margins.

Image from iOS (121)


Chip Terry
Written by Chip Terry

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